Most of the questions I get on destination wedding’s planning are connected to the timing of the event. Most exactly, on how to achieve the ideal flow and enough lead- time to arrange for all details. Choosing to tie the knot in another country would place you not only in a different location, but also a different timeline and into each destination’s state of mind! That is why, we have put together some suggestions on how to stay on track when completing some of the most important time -markers involved in planning this type of affair.
How far ahead should you hire a wedding planner?
There are so many unknown elements to handle from logistics to language barriers, that it seems to us, it would be unwise not to enlist some professional help. Just the feeling that there is an experienced planner handling all the stress and guesswork should make it worthwhile.
Take some time to enjoy together that sweet feeling of being newly engaged! And then, prepare to do some research and hire that professional planner that ticks all your boxes, not less than 10-12 months prior to your destination wedding.
When should I book my venue?
For destination weddings, we recommend booking your venue 10-12 months in advance. Keep in mind though, that depending on its popularity, some venues may be booked quite a longer time ahead- even 18 months. That is where your experienced planner should step in with her privilege knowledge and advice how far in advance you should proceed.
How far in advance should I send Save the Dates?
We recommend sending the Save the Dates cards 8-12 months in advance. If you post them earlier your guests may forget all about your event; if you send them later, you would not have given them enough time to arrange for travel & accommodation conveniently without being penalized for last minute bookings- fees or they may even be unable to attend your affair altogether. The location of your destination wedding will provide additional clues as to the proper lead time notice. A destination wedding in Marbella with most of your family coming from the UK, for instance, may only require 8 months- notice, whereas a destination wedding in Marbella with most of your guests traveling from the States or Australia will require 12 months- notice. When in doubt, put yourself in your guests’ shoes!
When should I post invitations?
You want to send invitations for destination weddings 2-3 months in advance. This will allow your guests plenty of time to request time off work, plan for childcare if necessary and take care of last -minute arrangements. If you have your own wedding website- which we wholeheartedly advice to- include information about your wedding website on your invitations, as destination weddings usually require you communicate lots of details about your affair to your guests–and wedding websites are the perfect place to do so.